Balance of trade management system built
Arcotect trade management system is a one-stop trading and accounting management tools to help you streamline the cycle of data entry, data processing and various types of journal entries, invoices, summons, quotes, warehousing, reporting and other administrative work required documents, so that more effectively manage your trading and accounting matters. In addition, the building management system can also balance of trade balance and building online stores / on-line product catalog integration, to provide more comprehensive business process automation solutions, while enabling you to process more transactions with customers quickly and easily. Balance of trade management system built to deal with all the complicated paper work so you have no worry, focus on plans announced Department's core business.
Arcotect trade management system features:
Simple system log
In simple systems road map shows the entire system of processes to guide users to the successful completion of each step. Users only need to press the road map's image, that is, system shortcut, the screen will enter the specific functions.
Users can also customize the system to re-route map, with the needs of the individual processes.
Complete search engine
Trade managers to answer customer inquiries or placing an order, check past transactions often take the records of this process is not only a waste of time, it may make customers waiting. Search real time search function can quickly search for the required data record, as long as the user input key words, transaction date, the customer company name, trade name of goods, invoice date, etc. One of the search parameters, search results can be displayed.
Document Template
Japanese accounting system interface design modeled on commonly used summons, without time-consuming to re-adapt to different users on accounting format, and can more efficiently handle the daily accounting procedures for data entry accounts.
Unlimited record storage
System capacity strong, no record store-year limit, so that users can access any time during the transaction records. System capacity strong, no record store-year limit, so that users can access any time during the transaction records.
System log monitoring
Sign in advanced control system security (confidential) data only authorized users access to the system administrator can, having the user to set the rank of the individual user / user group read permission.
System will keep records of user activity recorded (such as read, add, delete, enter or exit using the system, etc.), for management at any time. SQL and Oracle Enterprise Edition attached to have this feature.
Flexible Reporting Tool
Users can freely arrange fields and report content set specifications to suit individual needs.
More than 80% of the reports can be MS Excel / Word format output, according to need to make charts for data analysis purposes.
Reports can MS Excel / Word format output, and then send e-mail with the persons concerned.
Custom data field bits
Each data entry screen are available in multiple custom data field position, field name set by the user, and enter the relevant data for future data analysis.
Multi-regional support
In line with many trading companies set up factories or offices in need of information and data exchange, build value for trade management system can be combined Citrix MetaFrame, provide a comprehensive integrated security platform, users can log in anytime, anywhere with a standard browser Corporation System . Citrix MetaFrame good interface, compatible with different computer operating systems such as PC, Mac, Unix and NT.
Number of support functions
Support multi-user
Multi-company
Multi-currency
Support multiple languages (Chinese / English)
Arcotect trade management system composed by two modules: and trade management and accounting management
Trade management module
Customers and trading company is an intermediary between suppliers are often required to handle the affairs of purchases and sales of goods, a lot of price negotiation, quotes, orders, warehouse management, etc, produce a large number of files. Trade management module will not only help you to shorten the time workflow automation, but also increase work efficiency.
Core functions: sales management
Sales management of major areas of treatment such as sales quotations, sales orders, sales invoices, sales return and packing list.
Order functions on a single user to create a single sales order purchase orders hyperfractionated; or to pay would create a single purchase order sales orders, to save a lot of duplication of data entry time;
Quote of the information available for search and re-save the file to the new quotations, sales orders, sales invoices, saving duplicate data entry time;
Choose automatic or manual allocation of a single number;
With separate discount or total amount of goods discount;
Each customer can set a different price;
Not shipped sales order report will automatically display as reminders;
Same goods can be set with multiple delivery dates and payment address;
Shipment or a shipment in installments;
Real-time display of goods warehousing conditions and automatically calculates the quantity of the goods;
Entire order or individual items with a number of custom fields for future analysis;
Users can design their own or change the quotation / order / invoice form and arrangement of the contents.
Purchasing Management
Effective management of the entire procurement cycle, including purchase orders, purchase invoices, purchase receipt to return one.
Sales order data available within the search and re-save the file as purchase orders, to save duplication of data entry time;
Automatic or manual allocation of purchase orders coding;
Same goods can be divided into multiple shipments, you can set the number of receipt date;
More than one purchase order can be combined into a purchase invoice;
Each item can have independent discount;
Automatic calculation keep shipments;
Purchase invoices for the purchase of data can be converted to be returned;
Entire form or for individual items are equipped with multiple custom fields, for analysis;
Did not report receipt of purchase orders will be automatically displayed as reminders.
Warehousing Management
Inventory quantity and cost of sales has been entered based on the sales invoice and purchase invoices automatically updated;
May choose to average cost, first in first out (FIFO) or post-first-out (LIFO) method of calculating costs;
Can be set for each type of goods for storage or warehousing type of treatment;
According to purchase orders, and sales orders, real-time automatic calculation has been set for the actual quantity of goods and inventory levels;
Product images can be stored;
Updated in real time between the warehouse and the warehouse stock transfers;
Multi-warehouse, multi-cargo unit of measurement, a variety of settings and a number of commodity sales price set.
Reports and forms management
Reports and forms can be pre-set format for future reference for analysis.
Report Type
Purchase Order Report
Purchase invoice statements
Purchases return statements
Not receiving purchase orders report
Goods into the Library Report
Sales invoice number report
Sales Quotation Report
Sales Order Report
Sales Invoice Report
Return of sales reports
Accounting reports on sales orders
Profit and loss statements of sales invoice
Sales invoice number report
Sales Report
Sales Order Details Report
Goods out of libraries report
Storage unit change report
Warehousing profit and loss statements
Warehousing number of statements
Report total sales list of the documents
Price list of multi-storey warehousing goods report
The cost of individual goods report
Statement of Changes in warehousing
Storage of goods transfer report
The total file list of statements warehousing
Price List Report warehousing of goods
Form
Purchase Order Form
Purchases return form
Receipt Form
Quotation Form
Sales Order Form
Sales invoice form
Form of returns
Delivery Note Form
Packing List Form
Accounting management module
Core functions:
General Ledger
Easy to account for the data on to add, change or delete;
Old journal files can be copied to the new, reduced data entry time;
Each user can have multiple batches, to facilitate future reference record;
Entire sub-file and the goods were provided for each user customize the analysis of 5 fields for future analysis purposes;
Easy to use summons, direct printer output, no change;
Users may need to customize the format of financial statements.
Cost center
System can handle the accounts of various departments, and may split in proportion;
Sector profit and loss reports, the printer can output directly to print without any changes, save time.
Project Cost
Provide project cost analysis;
Projects can be used for budget revenue and expenditure financial budget / actual income and expenditure comparison;
Project profit and loss report form can be displayed on the screen or printer output.
Financial budget management
Each account can be used as budget revenue and expenditure financial budget / actual income and expenditure compared.
Receivables / payables
Customers and suppliers account number can contain up to 20 letters or numbers;
Customer / supplier data within each set with five user fields to enrich the customer / supplier data to facilitate future reference or data analysis;
Support for multiple cash or bank accounts;
Each sale or purchase of goods on account and all data fields are equipped with five custom fields;
Age reports with customers;
Receivable / payable account on the number of functions;
Support the same cash / check income / payment clearing more than one invoice or by credit;
Support the same invoice or by credit single payment or in multiple collection;
Automatically displays all outstanding payment / receipt document;
Users can copy the old direct sales / purchase / payment / billing to the new file date of payment;
Users can set the format for all reports.
Currency adjustment
Automatically run the latest currency exchange rate adjustment.
Number of banks
According to the latest currency exchange rate system for computer accounts and bank statements on the number of features.
Complete reporting capabilities
Financial Statements
Spreadsheet Report
Income Statement
Profit and loss / budget report
Profit and loss statements (cost center division)
Balance Sheet
General Ledger
Financial statements
Japanese accounting statements for the total
General Ledger Report
Summons report
Summons Submission Form
Project Cost
List of statements of account transactions
Project account statements
Project Income Statement
Detailed profit and loss statements of the project
Accounts receivable
Client List Report
Customer Age Report
Sales invoice report is not delivered
Customer account statements
Sales journal report
Collection date accounting statements
Customer Statement Report
Customer list (not paid) report
Customer label statements
Accounts Payable
Supplier statements
Supplier Age Report
Purchase invoice is not paid in full statement
Supplier account statements
Purchases on the list of statements of account
List the date of payment accounting statements
Accounting of the number of
Accounting of the number of statements
Balance of trade management system built
Integrated modules: building value for on-line store / on-line product catalog
Balance of trade management system built with the construction value for on-line store / on-line product catalog integration, by providing comprehensive product information, while saving printing and sending sales orders / reported a single cell, to answer customer inquiries on all aspects of the time goods to help you and your customers to trade more effectively.
Arcotect online shop / online product catalog module features:
Real-time price and data updates;
Order receiving and tracking;
Online publication features updated in real time product data;
Arcotect trade management system and build value for on-line store / on-line product catalog data can be exchanged between;
The number of online statistics Web access and Internet Protocol Lan (IP) address;
System settings to connect to the mail server used for e-mail confirmation.
Procedures:
Arcotect online store
1. To import data (code, price, packing details, images, categories, etc.) to product database - Product documentation;
2. Users will be selected by the goods data uploaded to the website for registered customers access the following link and purchase;
3. Online shop will immediately send email messages to customers and you, as confirmed;
4. Online orders will be sent to the data within the balance of trade management system built for sales order and complete the transaction.
Arcotect Online Product Catalog
1. The system did not like prices for Di companies specially designed, so except prices, the user can input data items (code, packaging details, Tu Xiang, category, etc.) to goods Database - Product documentation;
2. Users will be selected by the goods data uploaded to the website for registered customers access the following link and offer real-time requirements;
3. Online product catalog will immediately send email messages to customers and you, as confirmed;
4. Online quote request will be sent to the data within the balance of trade management system built for sales quotations issued to customers and complete the transaction.
System Requirements
Table
Intel Pentium II (or higher) Processor PC
Windows 98, ME, 2000 or Windows NT 4.0
With at least 128MB RAM, 256MB is recommended
256-color SVGA monitor or more
500MB hard disk space
Windows 98, ME, 2000 or Windows NT 4.0 support for printer
Server
Intel Pentium II (or higher) Processor PC
256MB or more
1GB (or more) hard disk space
Windows NT, 2000 or Novell (depending on the database may be)
Network Server
Internet Information Server (MS IIS)
Database
Access, MS SQL, Oracle and other database