OA system, office automation applications implement a lot of enterprises have become to strengthen internal management, improve office efficiency and work quality of the important means.But many units in the selection process of OA system into a variety of errors, here I have listed the top ten errors typical for the general user reference.
Error one: their own development
First, OA system has been an increasing number of subjects related to technology, including computers, communications, networking, management and behavior, multimedia, databases, graphics, images, etc., are a combination of all personnel of the team project, one or moreordinary programmers have been hard to do.
Second, the units within the industry and job restrictions by programmers, not the latest management concepts and trends, often only the OA system on the market and their own office units simple imitation and cloning processes, can not truly improvemanagement purposes;
Again, frequent adjustment of OA system would seriously affect the employees quickly grasp and normal use, extend the integration period;
Finally, the development of OA system requires a lot of manpower, material and financial resources, management, time costs, uncontrollable factors, the least expensive but also integrated several million, many have several hundred thousand dollars, clearly outweigh the benefits.
Myth: The more full the better
First of all, likely to cause functional idle, the system empty;
Second, the function of more complete, more complex systems, the use of the more difficult to maintain the more trouble;
Again, the function a little more, the price is more than a one-time investment is too large
Finally, the service costs rose sharply increased risk of stealth, and even the application of halfway.
Myth: The more expensive the better price
First, determine whether a fundamental principle of OA system it really is not a good look at its price, but by whether it is suitable; followed by higher prices, greater investment, the heavier the burden, the higher the risk;
Again, the choice of expensive brand-name products is in fact to pay advertising costs for manufacturers;
Finally, the product may not be products of, or in accordance with the project developers are doing, there is no cost advantage.
Myth: the price the lower the better
First of all, quality.This price is very low OA and more small companies and individuals to develop, there is a personal separation from the original after the inner tube out of business, product stability, scalability, and so there is no copyright protection;
Second, the hidden costs.Some software looks cheap, but limited the number of users, such as an OA software offer 5,800 yuan, but only 20 initial user, the other 10 people pay for each additional 2,000 yuan, so the unit would have 50 people 11,800 yuan,There are more than that user fees do.
Finally, the service issues.The software typically can not provide reliable service, even if the services have to pay high service charges.Software services and product integration, and software offer the follow-up should include a reasonable cost of services, or the lack of effective protection of the interests of users, the service fee to become a bottomless pit.
Myth: the system more transparent, open, the more free the better
Opening must be a relative, if all employees can feel free to browse the Internet unit's financial data, customer information, cost information, formulation process and other important documents, it is likely to cause leakage, an immeasurable loss to the enterprise.
To solve the contradiction between open and confidential, good OA systems can allow users to easily set the permissions so that all files in a convenient unified management system and ensure safety, the level of managers to employees under the posts set different accessrights, only people with the appropriate permissions to be able to see this information, others can not see, the best of OA rights management to meet this need.
Myth: the system should be fully consistent with the office model unit
First, the software must reflect the characteristics of its own ideas and, because this is where the role of the software, the value of expression;
Secondly, OA system is not the traditional office moved to the Internet, it combines the advanced management ideas and positive work attitude, new office reflects the way;
Again, OA open, fair and transparent will touch upon the private interests of some people, thus producing contradiction
So should choose those with the advanced management ideas, to produce products to promote the role of OA, rather than to pursue consistent with their habits and use of simple, but also the initiative to adapt the software as to promote the management of progress is the ultimate applicationpurposes.
Seven Mistakes: the development of certain large enterprises better
First, the industry specializing in surgery, large enterprises can strongly a software or hardware, but not necessarily good OA, because they are different concepts
Second, the development of OA systems of large enterprises at the expensive, often several times or even ordinary times OA; function it is similar.
Again, OA system development technologies and concepts increasingly mature, many companies have developed a good OA software;
Finally, the development of large enterprises OA system more suitable for large enterprises to use, because the version of SMEs need to have small and medium enterprises to use features, including structure, function, process, and maintenance.Instead the company is not large-scale systems developed may be more practical, because they understand the SMEs more direct and profound.
Error Eight: choose a radical improvement in management of OA software
First of all, management is in chaos because there are no standard procedures, and standardized processes need people to develop, and then with OA system to make the process be effectively implemented;
Secondly, OA is a tool that does not have the initiative, the management of the most important issues such as motivation, analysis, decision-making, etc., need people to complete;
Again, OA's role is to enhance the efficiency of the unit of office and office quality, people will be freed from the low-end jobs in handling core business.
So, too low or too high to look at the role of OA are not correct, only by improving the quality of personnel throughout the unit, especially the leadership qualities in order to thoroughly improve the management level.Of course, does not mean that management must become perfect again after the application of OA, OA with people's role should be complementary and mutually reinforcing.
Nine errors: in one step, once and for all
First of all, not one step business development, personnel, scale, systems, thinking, culture, and so the constant adjustment, improvements;
Second, not one step product development, application technology, function modules, management ideas with each passing day, must always be updated;
Again, not in one step and social development, social progress by leaps and bounds, or innovation, or eliminated.
Ten Mistakes: Yes OA system does not need any services
First, buy the software only the first step, the real work is to apply, this is a long process, there is no reliable delivery is not possible to do the;
Secondly, OA system, the rapid development of denial of service also rejected the continuous improvement and sustained leadership opportunities;
Again, the unit maintained its own staff of technical skills make it difficult to meet the technical development needs.
Summary
OA has 5 large selection criteria, that is, advanced concepts, functionality for easy to use services in place, the price is reasonable.One of the most important point is the "applicable" before buying the software must first ask yourself before deciding to buy.
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