In recent years, Dalian Jiaotong University to seize opportunities for reform of higher education, adhere to institutional innovation, and continuously expand new areas of school, school size growing. By the end of 2004, Arthur completed and the new campus, Software College, Ian International College, Information Engineering University, China-Japan Friendship Dalian Center and other training institutions and the completion of the subsidiary bodies, to expand the National Chiao Tung University School space for sustainable development, National Chiao Tung University laid basis.
"More than one school district" hope OA
With the college management system and the structural adjustment, Dalian Jiaotong University to a "more than one school district," "more than one school hospital," "more than one school system" such as new circumstances, to the National Chiao Tung University teaching and research, such as management of the executive office is challenge.
Distance of these institutions, teaching, research and administrative management capacity and management difficulties greatly increase the flow of information stagnant, office period is long, need to use new information technology for management efficiency, school level. Meanwhile, school space expansion mode variety, National Chiao Tung University School system innovation also had an impact on the current administration, requires a new modern office campus between the way there, can adapt to achieve remote collaborative multi-campus office.
After many years of information technology investment and construction, in the course system, teaching content, teaching methods and means, the focus of Dalian Jiaotong University support systems and information services to seize the building systems, through the integration of information resources management system to improve the capacity of National Chiao Tung University.
March 2006, Dalian Jiaotong University decided to OA development as a breakthrough, focused on solving the existing management Jiaotong problems and difficulties, a multi-campus operation coordination mechanism, and build all-round cooperative office platform. After careful argument, combined strong intelligent office systems, Dalian Jiaotong University received approval, so the two sides to join hands to explore and build the road of OA National Chiao Tung University.
Dalian Jiaotong University Official Flowchart
After several strong team together research framework of the Chiao Tung University's organizational chart, the implementation of leading engineers and Transportation University of layers and functions of offices at the division staff contacts and communication, and soon make the system requirements analysis and design work.
Directions in the design, implementation engineers to follow the State Education Commission, online office solutions for requirements, maintain sufficient flexibility and OA system operability will be abstracted from the National Chiao Tung University customary use of traditional office system implementation, internal office automation for the National Chiao Tung University, internal collaboration to share and so provide a powerful business management support.
Intelligent document management platform for knowledge sharing
Dalian pay most of the office is a matter of Kuayuan Xi, across offices at the division application, fill in the previous manual handling single and complete the transfer of the case, every day at least hundreds of copies of the paper form; Jiaotong University faculties, departments further away from the loose distribution, there is much loss of time, low efficiency, strength and other phenomena can easily be difficult to process monitoring, management difficulties, coordination difficulties and other issues.
Therefore, National Chiao Tung University seeks to be launched coordinated through the OA system, tutorial arrangements, supplies purchased, substitute for, the Senate notice of two letters of office, administrative, financial, personnel, logistics management, process standardization and other subsidiary bodies, and these processes in electronic , networking, paperless processing, to simplify the process of intermediate flow, to increase efficiency.
Jiaotong University in the document library planning and setting up the first set of two office document libraries, personnel file library, academic library files, Commission for Discipline Inspection (monitor) library, library and other public documents, for filing various types of process flow of document, by sector planning documents library; second set of management documentation library, for sharing all kinds of regulations and rules and regulations and other public information documents.
Academic, research, and administrative affairs office is the main business of Dalian Jiaotong University, with a large number of inter-departments, offices, Kuayuan Ji's affairs need to co-processing. Through the OA system launched, Dalian Jiaotong University Office of Culture has established a complete and orderly, effective supervision of work processes.
Sessions and application processing flow chart of National Chiao Tung University
Leading to the various institutions, the department reported the work plan, financial resources scheduling, attendance statistics, student test scores, teaching and research and other scientific inquiries at any time the situation meets the NCTU's leading high-performance daily business operational needs.
Dalian Jiaotong University for half a century with the development process, over time the formation of a massive, important archives, technical knowledge, exist in the institutions, schools, departments, offices at the division between the "information island", to file documents in the consultation Search, call and preservation challenges, convenience, security, storage and other issues highlighted.
Dalian Jiaotong University set out to change the traditional records management, the establishment of intelligent document management platform for the exchange of documentation, release and storage to form a knowledge management-based information management system to realize the different types of documents produced daily within the orderly management and document Category preservation, promotion of knowledge management to promote academic exchange internal information to create knowledge sharing and knowledge innovation in the information atmosphere.
Four platforms to change the traditional academic model
By OA Intelligent Office System, Dalian Jiaotong University, four key building automation platform, nearly a hundred processes to run, the main function modules are fully applied, the effective realization of the collaborative work and knowledge management.
National Chiao Tung University course adjustment, meeting arrangements, student activities, the machine processing and other routine matters and resource allocation arrangements are in the process and notification in OA, that is Please do, that to do that is approved to improve the teaching, office efficiency. Procedures usually induction of new teachers, including handling telephone, Internet account, IP address, card number and many other applications wages can also be realized in the OA.
Conference management is a key application OA National Chiao Tung University, called the meeting to use the combined system of another strong OA program features a variety of meetings to see all the participants and resources (such as conference rooms, projectors, teaching aids, etc.) whether the timing of the original meeting time conflicts, the meeting is rescheduled to make a decision.
Decision on the new meeting time, the meeting convener of the meeting through the OA system management functions, issue notices of meetings, the meetings will also be written schedule of all participants, in accordance with the priorities of the meeting organized.
For enrollment plan, job evaluation, financial budgeting, financial reimbursement, construction and other important matters, are available on the OA on the approval of regulatory control, approval of a transparent, effective supervision so that faculty consciously change their work style, enhance transparency, improve efficiency .
At the same time, the institutions, departments submitted a work plan, attendance statistics, student test scores, such as teaching and research focus on scientific research and the situation on the feedback in the OA, National Chiao Tung University leadership may at any time query, macro-control, to provide the basis for scientific decision making. Below is the report of National Chiao Tung University referrals to a single flow diagram:
THE PEOPLE simple process described as follows: consult the report submitted to fill a single person, sent to where the department heads for approval; fill out the views of department heads, according to the contents submitted for approval the decision to send leaders of the school or sent to the relevant functional departments; school leadership views complete the examination and approval, sent to the relevant functions; fill out the views of relevant functional departments to inform founder; create one report that referrals to the results, the completion of the document archive.
All files from the drafting of National Chiao Tung University, scrutinized the issue, distribute all of the Web, change the paper documents the past, "flying", issued a document "Pao Duantui" situation, reducing office hours; as to achieve the electronic transfer, the whole school file of paper consumption, ink consumption, telephone, fax, mail and other costs significantly reduced, saving a lot of administrative resources.
National Chiao Tung University OA system covers more than 90% of school organizations, offices, break through the limitations of information isolated island and gateway to the daily office workflow module, nearly 100 in operation, electronic bulletin, e-mail, conference inquiries, online messaging, e-Forum (Academic discussion, party propaganda, reasonable suggestions a high usage rate) and other modules performs well, the rapid communication.
National Chiao Tung University also make full use of the system some of the auxiliary function modules to realize the automation of other aspects of management, such as materials management, electronic journals, library management, so that various types of scientific utilization of resources, also the work of some commonly used general-purpose tools, such as staff communication fast record, personal Communication book, calendar, calculator, etc., but also bring a lot of teaching to facilitate and help.
Dalian Jiaotong University collaboration to promote the successful application of OA system, fully promote the administrative office of Dalian Jiaotong University, teaching management, innovation and improvement.