As modern printing goodbye fire and lead, into the new era of light and electricity, modern office automation system has also gone from the ink and typewriters to word processing and desktop copier era of computer and network communication technology with the rapid development of and a high degree of integration of modern office automation system regardless of intension and extension are in place in revolutionary change and expansion. Essential characteristics of this change is: the reality of modern office automation system with a variety of interests no longer are independent of the modern tools and means to improve personal efficiency, but rather through the network information transmission and computer control rules to improve group productivity.
Today, major IT vendors and large enterprise customers is speaking of the efforts to create a "business intelligence", and to the transaction as the main content of the national government and administrative institutions of office operations, most still remain in the "word processing" ; the age of information technology lag and Government Reform times very asymmetric, so the "Smart Office" has become a intellectual at all levels of government decision-makers think the emergency administrative institutions proposition.
"Gentle 2000 version of Office Automation System Administration" is the right way System Integration Company for many years in office automation rally hard to achieve fruitful results and practical experience in office automation products, has launched an important member of the family. It is the most outstanding groupware Lotus Domino / Notes R5 for the platform to the most basic government institutions and administrative institutions and the most onerous office business - document processing and records management as the core, but also personal office, news releases, executive management and general business functions, is a direct-to-government bodies and administrative institutions of practical, easy, definable and scalable collaborative office management system.
"Gentle government version of Office Automation System," a flexible, close to the government and the administrative office practice management system, workflow definition, simple operation mode, and the perfect integration of Notes with developers of high quality technical support services that the : it is an "immediate implementation of e-government solutions."
Introduction
Document Flow System
"Document processing" is the most complex administrative organs, the most important office operations, which directly reflects the administrative functions of government agencies, therefore, it is a government office automation system basic functional modules. In the traditional manual process of document circulation, there is low efficiency, low supervision, lack of management shortcomings, therefore, to establish a good running text system is to ensure that government agencies work efficiently, clean administration, standardize management and establish a good public image basis.
"Document processing" according to the communication source can be divided into: external and internal of receipt issued a document, which, other than to receive text-based; by processing methods can be divided into: approval documents and access documents. (The program is mainly the most complex set of external receipt by the system design process, the process has issued a document covering the internal handling process). "Document" itself is a non-standard document-based data, treatment with the documents is the nature, content, importance, urgency and so many different factors have different processes and competence requirements, therefore, "document processing "module must be designed to fully reflect the balance between flexibility and maneuverability, while the security mechanism must provide strict and perfect reminders, supervision functions, in order to eliminate the excesses of handling documents, leaks, delays and other phenomena, also tracking process must also be provided supervision, statistical query tool to regulate behavior and improve the management of administrative service quality.
Right path in GENTLE office automation system, fully implement the flexibility and maneuverability of Sheji balanced thinking, in the process of handling documents using business documents on a predefined process and a plan to organize links in Shijidingyi combination; in security nature, the process used to link the definition of user groups and permissions mechanism that combines security classification; in office paper management, providing integrated automated and manual reminders, supervision of the functions and extension hang of handling documents and other ancillary applications and statistics, full text inquiries and other aids to make the whole system reflects both the stringent and flexible, complex and easy to operate features.
System features:
1. Many readers of the document the scope of control options, including those involved in handling people, according to security classification, according to a custom combination of readers and readers of the scope of mutual control mode.
2. Document automatic code generation system allows arbitrary user-defined mode of the document number (including suffix words, year, month, serial number of any combination).
3. Automatic reminders supervision, supervision manual reminders, A Statistical Office, the conditions combined document retrieval, full-text search capabilities for electronic document processing quality and efficiency of providing a reliable guarantee.
Personal Affairs Management System
One thing people, including calendar, personal issues, text editing, spreadsheets, phone messages, personal address book, calculator and a browser.
Features:
1. Simple, elegant user interface: using the Web home page on the popular style of frame structure interface, the user can be completed in a window most of the action, and that a specific user interface to see all system automatically according to their custom permissions.
2. Seamless integration of Lotus Notes e-mail and scheduling functions, the user entered the system will see all-do and notification message, can immediately start working.
Conference Management System
Meeting is to coordinate the work of administrative bodies, the deployment of tasks, communication, problem solving, higher-level instructions to implement the important methods of work, so manage the government meeting the important task of office automation systems.
Conference management system provides for the meeting (subject, time, conference costs budget), the session (agenda, venue, time, notice, participants), Document Management Conference (conference agenda, minutes, meeting the relevant reports) and other management functions, All conference information will only be transparent to the designated officer.
Feature
* The whole process of management: an application from the meeting, the meeting for approval, meeting arrangements, meeting arrangements and documentation and meeting resources such as comprehensive management of applications.
* And other functional blocks of integrated applications: meeting documents such as meeting minutes, conference reports, conference papers can be carried out in the document flow system, the meeting of the documents filed by the file management component can be achieved, meeting the spirit of the supervision of the implementation of direct reference management functions.
* The overall use of resources: management of conference rooms, meeting costs and expenses for the overall management of statistics.
* The information of the full release: Conference to participate in receipt notification and to send and receive through the network, arranged the meeting agenda, meeting files can also be conveyed through the network.
* Seating arrangements can be a meeting management system to meet the needs of government agencies conferences.
Administrative Management System
"Administration" is a handle on various administrative matters and the use of shared resources, scheduling, management system, resources include a variety of materials, vehicles, rooms, etc., including application fees, appraisal management, and office supplies management, vehicle management, travel management, assigned by supervision and remote offices. The module covers almost the main business office in the administration of the project, to office administration become very easy and fun at the same time greatly improved the quality of office and office efficiency.
* Fees apply: the cost of the government workers to apply, approval and reimbursement management, data access to the accounting system can access specific subjects.
* Attendance management: is the attendance of staff to manage the situation, including the staff go out register, leave (vacation leave) and other attendance records, applications, statistics and management, and related information can be connected to the body of the payroll system.
* Management of office supplies: office supplies for staff to apply, approval, registration, and office supplies requisitioned Consuming statistical reports for management, also costs associated with access to the accounting system can access specific subjects.
* Traffic Management: information on the authority of vehicles (cars, vehicle condition, driver), trip logs, repair, car application, approval and sent a car arrangements to manage the use of vehicles.
* Travel management: the task of government workers in the travel arrangements / travel applications (application and approval), for travel, travel reimbursement and other reporting and travel management, cost data related to the accounting system can access specific subjects.
* Assigned: that higher levels to lower levels (individual, department, per institution) issued the task, and can keep abreast of the implementation tasks, receive the report, issued implementing instructions. Function around a theme of this task, you can all information about the tasks that come out at different levels, so that the user at a glance.
* Referrals to approval: means the referrals to the higher authorities to report lower levels can be kept informed of referrals to the approval conditions. This feature is built around a consult, you can consult all the information about the different levels that out, so that the user at a glance.
* Remote Office: Remote Office is the government workers they leave office, the use of non-networked computers (mainly laptops) and modem (Modem) dial-up connectivity through the network of institutions using the system function of the system to provide remote office capabilities friendly interface and easy access to two-way replication of functions, allowing users to use the process smooth and easy feel.
Public Information System
Public information platform is an organization and public information sharing platform, the module of all staff to provide comprehensive information collection and dissemination capabilities to provide a sound and comprehensive information on all aspects of the major includes the following specific functions.
* Bulletin board: in-house publishing house for all places of public information officers, agency personnel can instantly understand the function of institutions of all publicly available information.
* E-Forum: a real-time electronic discussion forum, participants can express their views on freedom forum (which can be anonymous or signed), the Forum provides a forum for public forums and group two areas, in public forums, all in-house staff can join the forum content is fully transparent, and the team participated in the Forum by the sponsor limits the scope of the forum or personnel, to discuss within a certain range, rather than for organizations of all personnel.
* Internal publications: To provide an internal publication of the editorial environment and internal publications to read the release function, organization staff directly to the journals, the Editor can also be modified on the contributions from other sources, organize and published in an internal e-journals, users can ready access to, and can be moved to their own interest in the contents of the folder.
* Rules: rules are rules and regulations of the electronic document units, such as operating procedures, personnel and administrative rules, all personnel can read, but only specialists can modify or create a new document.
* Public Contacts: Public Address Book is mainly used for records of public customers, the units of the relevant information from customers, including their name, unit name and contact information. Can quickly access a variety of query information.
* Traffic Schedule: Its includes related trains, planes, ships, buses, subway operation schedule, the by line, the name stops, fares and other information. Can use a variety of quick inquiry to check the documentation to satisfy conditions to provide users with convenience.
* Branch column: branch-specific bulletin boards for information about the release branch
* Mission branch column: Mission Branch of the disbursement of the publicity field, for publishing information about the Mission branch
* Leisure World: the individual in the leisure class of information available online
Personnel Management System
Personnel Information Management System to assist the unit is a scientific, comprehensive, efficient personnel management system, which made reference to the theory of human resource management at Harvard, is rooted in the actual situation of domestic personnel management, practical and scientific.
In content, which includes personnel changes (new hires registration, staff turnover and personnel registration change management), assessment and reward, personnel files complete information (basic information, personnel contracts, physiological status, residence, political situation, insurance management, security conditions, wages, etc.) and so on.
Feature
1. More complete data entry personnel files.
2. Flexible working time settings.
3. Comprehensive annual examination of nuclear record query.