The dead of night to see who else within the web-line, this is a lot of Anhui Province Public Security Bureau police recently habit.
The original, since the cooperative office system on the line, the Anhui Provincial Public Security Bureau police have found a lot in the dead of night, the system "online" is still displayed in the "Cui Yadong," "Mi Jian Yi" and the name of the Office of leadership. The police know that the leaders do not have time during the day, on the evening extra instructions in the system files, read the report compiled information. Many police to leave the office in overtime, are used to see what other leaders.
For some industries, the late-night work during the day may be due to low efficiency, the public security front, night work often requires. Anhui Provincial Public Security Bureau office on-line collaboration system is to improve efficiency. Efficiency in this context, is no longer a single individual efficiency, the pursuit of the overall efficiency of the division of labor is intended to improve efficiency through the pursuit of a single overall efficiency. Collaboration is the direct pursuit of overall efficiency, try to compensate for the division of labor may result in loss of efficiency. Individual from the pursuit of efficiency (sector information) to the pursuit of overall efficiency (coordination Chief), e-government development to go through.
Pursuit of overall efficiency, the need to achieve Government Information Sharing, smooth communication and coordination office. Therefore, Anhui Province Public Security Bureau in promoting e-government construction, the overall efficiency from the start, build collaboration office platform for change of office form.
The efficiency of birth information
Anhui Province, Anhui Province Public Security Bureau is the competent provincial departments of public security work function, is the highest public security authorities in Anhui Province the lead agency is the level of provincial government departments in the organization the most robust, the largest number of departmental-level units, each division or corps Prizes will be awarded under Mishu Ke. Anhui Provincial Public Security Bureau office collaboration platform is the application of public security organs, including 32 offices at the division, corps, a total of 852 users.
Anhui Provincial Public Security Department has been very focused on information management systems, the Ministry of Public Security police training and technology demonstration unit is. As the largest departmental level authorities in Anhui Province, more than 30 departments, offices, more than 800 people, often from superiors, subordinates and other sister units of various types of party affairs, administration, documents, and files take up a large number of referrals to a lot of valuable time. How valuable human resources from the daily document processing heavy liberate them into the primary line, has been led by the Office wants to solve the problem.
Full use of computer network technology, a comprehensive, systematic construction of a set of management needs for organs, to ensure the efficient functioning of official documents, effective Zheng He of various management information, improving internal management efficiency and reduce the workload of staff office automation system to become police in Anhui Province Office of authority from the management to adapt to the development, construction, performance of organs and demand.
The project has attracted dozens of well-known provider of OA brand to compete, Anhui Province Public Security Bureau, the leading group office automation products to the 10 000 expressed an interest in - and platform independence, and can support hundreds of simultaneous users of the structure moved tender judges to select the 10 000 public security information network as a Promotion in Anhui partner collaboration office platform for its structure, focusing on implementation of electronic document flow and improve the efficiency of document processing.
Electronic document flow
Improve the overall efficiency of government is an important aspect is to improve the efficiency of document processing. In Anhui Province Public Security Bureau office platform collaboration, document management workflow-based development is a special module, the main achievement within the electronic document approval flow, instead of hand-drafted by the electronic drafting to address the traditional mode, slow document delivery, information not timely, not synchronized, not easy to control and access issues. System to achieve the income text, the publishing and general referrals / reports / presentation of the audit examination and approval automation, the flexibility to set a number of document approval process, automated process to track, archive and can be classified, full-text search, and ultimately, "the document integration."
Public Security authorities issued a document to include the name of the Public Security Bureau issued a document, and each division of the issued documents. Issued a document dealing with the label, we can see the views of all related activities for approval. The system automatically records the processing and approval time. Public Security authorities of receipt by the processing units are divided into external communications and internal documents received by each division.
According to the actual needs of document flow, the system more user-friendly design. Issued a document approving the transfer at the end of the text can be converted to receive treatment; in the Examination and Approval of receipt at the end, issued a document can be converted to handle. Documents sent for screening at the Public Security Department documents dealing with OA account for a large share. Mainly on the number of referrals, reports, letters, manuscripts and other documents of approval of an informal deal.
In document processing, the various offices at the division has its own requirements, and often change as conditions change. To this end, collaborative office platform provides a graphical process designer, so that each division departments to define their own administrators to send and receive text from the approval process. Users can use their own workflow module can use the process, approval process for approval by the desktop on the "File → pending file handle" file handle to remind the district to handle files, the user can use the "file handle → File Monitor" to monitoring the progress of the approval documents, and through the "File → shown a file handle" to access the file has been processed.
In the document processing is completed, the need to archive processing. Anhui Provincial Public Security Department uses a professional Keyi file management software for the development of OA and Keyi file system interfaces, a user can click on the file permissions to "archive" button, the system automatically issued a document, to close the text file submission for the relevant field and accessories, and issued a document containing the views of label approval reached Keyi database and associated file system folder. In this way, Keyi users can instantly check the file to come from the records of OA archiving. Seamlessly with the existing file system, all documents are automatically archived after processing to Keyi file management system, without duplication, the real seamless electronic filing, the Office of comrades for all the archives the first time provides a convenient This makes the Anhui Province Public Security Bureau, Office of the Archives Section of the comrades greatly appreciated.
Information sharing and communication
In knowledge management, public security users to publish notice, presentations, learning materials, daily read the opinion editor for the social conditions leading Compilation, intelligence information, duty arrangements, and so on. Disaggregated information on a variety of management, making public security information to all users to precipitation, accumulation, mining and utilization to achieve common development. To uphold rights of the user's knowledge according to the units point to set the number of information columns, you can set which users can publish information under a section or view the information, through such strict rights management protection and safety of targeted information .
System integrates real-time communication platform for the Anhui Province Public Security Department's police officers provided a wealth of real-time communication experience. System provides internal users of the mail service, it has no delay, large capacity, easy management features. It is worth mentioning that, the system is designed mass-mailing permissions, thereby limit ordinary users free bulk mail, which provides a choice for managers. System administrators returned to the user a choice of tools to delete the message, so that you can regularly organize space and avoid waste. In addition, the Forum module for the majority of police to exchange and learn. RTX, internal mail, forums and other communication tools for the Anhui Province Public Security Bureau, provide an unprecedented fast and convenient means of communication.
In order to standardize systems management, to strengthen system security, collaborative platform according to different functions of the offices and positions, for the user to set roles and permissions. Also, according to Ministry of Public Security of the confidentiality requirements, system integration of the PKI encryption system, allows users to log into the system when the need for PKI card, through the certification before they can log on the system to ensure system security.
Stimulate enthusiasm for ease of use application
Anhui Provincial Public Security Department in the Public Security Bureau office platform collaborative leadership and the leading group office automation and strong leadership to promote the correct, the project team only a month's time, the system will be implemented and is officially running, began in January 2006 Office of authority widely. Completely replaced the paper-based processes, to achieve the approval of electronic documents, paper documents out of the round-trip pass, the file handle of the shortened cycle, a collaboration of Anhui Province Public Security Bureau police platform core support platform, and was listed as the Public Security Ministry typical of the national public security system information.
The new on-line collaborative office system has a strong ease of use, make the whole room, from the director down to the grassroots cadres and police, can in the shortest possible time, quickly adapt to this e-office environment, and skilled use. Starting from the Anhui Province Public Security Bureau director Cui Yadong, each public security police are on the use of cooperative office system into the great enthusiasm, all the office tools on this new show interest, police officers with emotion: such a good software early on like it! all non-classified all the documents flow through the collaboration office platform, the Office of leadership "from me", does not handle non-confidential paper documents, so that authorities in Anhui Province Public Security Department documents truly paperless process of.
Vigorous and resolute style of work, the implementation of paramilitary forces, coupled with collaborative office systems wings of this information, the information construction in Anhui Province Public Security Department finally bear rich fruits.
Perhaps the most telling figures.
As of July 31, 2006, the system issued a document in a total of 2637, 1947 received approval of the text flow in the system, all referrals to the report were approved presentation and so on 5075, a total of 18,617 internal e-mail, knowledge management, the government issued 754 information.